l'Association canadienne des assistant(e)s dentaires
1750 rue Courtwood suite 205
Ottawa, ON
K2C 2B5
Téléphone: 613-521-5495
Téléphone sans frais:
1-800-345-5137
Télécopieur: 613-521-5572
Télécopieur sans frais:
1-888-683-2322
Courriel: info@cdaa.ca
CDAA Privacy Policy
CDAA Privacy Policy
CDAA Responsibility
CDAA is responsible for protecting member personal information in its possession, including
personal information that has been received from a third party in the course of commercial activities
for processing or other purposes to which the member has consented.
Use and Disclosure of Information
We collect, use and disclose personal information to communicate effectively with members and
provide members with association information and services.
The following are some specific uses:
To open an Individual Member account
To verify Member identity
To keep track of Member activity, including use of products and services
To distribute the CDAA Journal and other communications
To provide CDAA web site access to Members
To provide information and access to CDAA Affinity programs and services
To provide CDAA Member insurance program information
To distribute receipts
To allocate appropriate educational credits
To compile statistics
To conduct market research
Personal information may be collected, used or disclosed for any purpose set out above. We will
not use or disclose your information for any other purpose without obtaining additional consent.
THE CDAA DOES NOT ALLOW THE DISTRIBUTION OF MEMBER
INFORMATION TO THIRD PARTY VENDORS. THE CDAA ONLY DISTRIBUTES MEMBER INFORMATION TO THIRD PARTIES WHO
ARE ENGAGED AS DISTRIBUTORS OF CDAA COMMUNICATIONS MATERIAL AND ARE CONTRACTUALLY OBLIGATED TO THE CDAA
TO RETAIN FULL PRIVACY OF INFORMATION.
Type of Information
The CDAA collects the following information for each Individual Member. Note that in certain instances
not all of this information will be complete.
Last Name
Address
Home Phone
Work Phone
Fax Number
Provincial ID number
NDAEB ID number
Email address
Password
Gender
Date of Birth
Financial transactions
Educational credits
Transactions
Members have access to this information at any time by logging on to the CDAA website at http://www.cdaa.ca.
Members have the right to know which third parties have received their information from CDAA.
How do we gather your personal information?
We gather information from the following sources:
CDAA Corporate Member Provincial Dental Assisting Associations
Individual Non-Affiliated Member applications
From member interactions with CDAA
From members directly, via applications for CDAA programs and services.
From members directly in applying for CDAA affinity programs. All information
gathered in this manner is done with the consent of the member as a condition of service
and is subject to the specific privacy stipulations of the various CDAA Affinity program providers.
When a member provides personal information to the CDAA they do so with the understanding that their
personal information will be used or disclosed for the purposes previously mentioned.
Member Consent
Members consent to the use of their personal information for the purposes previously mentioned. Further
specific member consent is required before the CDAA may collect, use or disclose their personal information for
any other purpose, except in special circumstances where required by law.
Members may withdraw their consent at any time upon reasonable notice, subject to legal or contractual restrictions. Please
note that withdrawing consent may affect the CDAA's ability to provide programs and services. To withdraw consent, Members must
contact the Member Services Coordinator by regular mail (not by fax or email).
Forms of Consent
We accept any of the following as consent for the CDAA's use and future collection, use and disclosure of Member
personal information for the previously identified purposes:
Member's signature on forms
Member's express written consent as obtained through an application process
Member's consent as provided by a CDAA Corporate Member or Provincial Dental Assisting Association
Protection of Information
Whether in electronic or paper-based format, CDAA maintains a strict security system to safeguard member
personal information from unauthorized access, disclosure or misuse. When no longer needed, we take great care
to ensure the complete destruction and disposal of personal information.
In the event that CDAA transfers personal information to a third party we contractually require such
persons or organisations providing services on our behalf to protect our members' confidentiality in a manner
consistent with our own internal measures and as required by law.
The CDAA makes every reasonable effort to ensure that our Member information is accurate and up to date. Members
can access and update their personal information via the CDAA web site or by contacting the Member Services Coordinator at the address below.
Contact
The Member Services Coordinator serves as the CDAA Privacy Officer:
This statement describes how we collect information from you or about you, why we collect this
information, how we will use or disclose this information and how you can update or delete personally
identifiable information collected about you from our records.
The privacy of personal information is important to our members and to the CDAA. We will collect, use
and disclose personal information responsibly and only when necessary in providing services to our members. The
CDAA makes every reasonable effort to be open and transparent as to what personal information we collect, how it is handled, and
to whom it is disclosed. Our privacy policy complies with the Federal Personal Information Protection and Electronic Documents Act (PIPEDA)
and similar provincial legislation. In order to access CDAA services you must sign the appropriate form authorizing the CDAA
to collect, use, hold and disclose your personal information.
Automated Data Collection
The operating system for the CDAA website (http://www.cdaa.ca) may automatically record some general information about your visit, such as:
The Internet domain for your Internet service provider, such as "company.com" or "service.ca" and the
IP address of the computer accessing the website, such as "ppp-55"
The type of browser such as "Netscape version x" or "Internet Explorer version x" you are using
The type of operating system you are using such as "Macintosh, Unix or Windows"
The date and time you visit our site and the web pages that you visit on our site, along with the
address of the previous website you were visiting, if you linked to us from another website
If you are logged into this site, your user name will be recorded along with the date and time of your visit and pages you viewed, etc.
We will disclose this information in aggregate only to third parties such as sponsors, clients or advertisers and/or use it for
auditing purposes. CDAA uses this information for statistical analysis, to help us make our site more useful to visitors.
The CDAA website may use "cookies" that identify you as a return visitor. A "cookie" is a piece of data
that a website can send to your browser for storage on your hard drive. This data is useful to tailor information to suit your preferences when
you visit CDAA's website again. The goal is to save you time, provide you with a more meaningful visit and to
measure website activity. Most browsers allow you to disable cookie collection if you wish, or inform you when a cookie is being stored on your hard drive.
Registration Information
We also collect personal information that you choose to share with us in the registration and interactive portions of this web site. This
information may include personal information, e-mail addresses and your answers to questions. This information
is only collected with your permission. We collect this information (should you decide to provide it to us) to provide you with
the services and information being offered in accordance with the CDAA's Privacy Policy.
E-mail Communications, Newsletters and Related Services
We may occasionally send you informational e-mails or surveys. These e-mails may include links to CDAA's web site. To
enable CDAA to tailor our communications to your interests, we may track the web links that you click on. This tracked
information will only be used to analyze your interest in our communications, and in keeping with CDAA's Privacy Policy, will
not be shared with any other organizations. Alternatively, if you wish to remain anonymous, you can access the web pages
referenced in those e-mails by visiting CDAA's web site and your visit will not be tracked.
To stop receiving e-mail communications, e-mail your request to unsubscribe from CDAA's electronic news services at info@cdaa.ca
Information for E-commerce Transactions
Some areas of the web site may allow you to conduct e-commerce transactions. In connection with these
transactions, we securely collect data necessary to complete the transaction that is furnished by you. This
information may be furnished to a third party under contractual privacy obligations to CDAA, such as a financial institution,
in order to facilitate the transaction.
Aggregate Information
We use general traffic, site usage, and length of stay information in reports to advertisers and firms with
which we have a business relationship. This sort of information is shared only on an aggregated basis and does
not personally identify you.
Children's Privacy
We do not permit registration by, nor do we collect personally identifiable information from any persons we actually know to be under the age of 18.
Changing or Deleting Information
CDAA will be pleased to inform you of the existence, use and disclosure of personally identifying information
and provide you with access to that personal information, within 30 days of a receipt of a written request directed by
fax or mail to CDAA, Member Services Coordinator. To request a change or delete information that has previously been
furnished by you to us, make that request in writing - by fax or regular mail (not by e-mail) - to the CDAA Member Services
Coordinator with the details of your request.
Other Sites
Our privacy policies apply only to your use of this web site (http://www.cdaa.ca). The web site contains
links to other sites, including sites that may indicate a special relationship with us. While we do not disclose
personably identifiable information to those operating these linked sites, we are not responsible for the
privacy practices of such other sites. You should read the privacy policies of each site you visit to determine what information that site may be collecting about you.
Changes to Our Privacy Policies
We may change the terms and conditions of our Privacy Policies at any time by posting revisions on the web site. You agree
to review the Privacy Policies each time you use the web site so that you are aware of any modifications made to these
policies. By accessing or using the web sit, you agree to be bound by all of the terms and conditions of the Terms of Use as
posted on the web site at the time of your access or use, including the privacy policies then in effect.
Questions
If you have any questions or concerns regarding the CDAA's practices, please contact CDAA by regular mail, by e-mail, or by fax using the contact information listed below:
CDAA Member Services Coordinator
205-1750 Courtwood Cres.
Ottawa, ON K2C 2B5
Telephone: 1-800-345-5137
Fax: 1-888-683-2322
E-mail: info@cdaa.ca
